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PRIVACY POLICY

 

1. Privacy at a Glance

General Information

The following notes provide a simple overview of what happens to your personal data when you visit our website or purchase a ticket for our event. Personal data is any data that can be used to personally identify you.

Responsible Controller

Data processing on this website is carried out by the website operator:

EmsPaws e. V. (i. G.)

Margeritenstraße 52

49733 Haren (Ems)

Germany

Email: hello@emspaws.de

2. Data Collection on Our Website & Ticket Purchases

Collection of Data During Ticket Purchases

When you order tickets or merchandise through our website, we collect and process the following personal data:

  • First and last name

  • Email address

  • Postal address (for billing or shipping purposes)

  • Payment data (depending on the selected payment method)

Purpose of Data Processing

This data is processed to manage your ticket order, verify entry eligibility (minimum age of 18), and handle potential transfers or cancellations.

Legal Basis

Data processing is based on Art. 6(1)(b) GDPR, which permits the processing of data necessary for the performance of a contract or pre-contractual measures.

Storage Duration

Your data will only be stored for as long as necessary to process the event and comply with statutory retention obligations (particularly under tax and commercial law). Thereafter, the data will be erased.

3. Disclosure of Data to Third Parties

Your personal data will only be shared with third parties if necessary to fulfill the contract:

  • Payment Service Providers: For payment processing, your payment data is forwarded to the designated payment service provider (e.g., your bank, PayPal, Stripe).

  • Shipping Service Providers: If you purchase additional items (e.g., merchandise), your address data will be shared with the shipping company.

No other transfer or sale of your data takes place.

4. Photo and Video Recordings at the Event

Photo and video recordings are made during our event for documentation and coverage purposes.

  • Legal Basis: Art. 6(1)(f) GDPR (Legitimate interest in public relations and representation of the association).

  • If you do not wish to be photographed or request the removal of a specific image, you may contact the organizing team on-site at any time or reach out to us via email.

5. Your Rights as a Data Subject

Under applicable statutory provisions, you have the right to:

  • Access information regarding your personal data stored by us (Art. 15 GDPR).

  • Rectification of incorrect data (Art. 16 GDPR).

  • Erasure of your data, provided no statutory retention obligations apply (Art. 17 GDPR).

  • Restriction of processing (Art. 18 GDPR).

  • Data portability (Art. 20 GDPR).

  • Withdraw consent previously granted with future effect (Art. 7(3) GDPR).

To exercise these rights, simply contact us via email at the address provided above. You also have the right to lodge a complaint with the competent data protection supervisory authority (for Lower Saxony: Die Landesbeauftragte für den Datenschutz Niedersachsen).

6. Hosting and Server Log Files

The provider of these pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us (e.g., IP address, requested files, time of request). This is technically necessary to ensure the stability and security of the website (Legal basis: Art. 6(1)(f) GDPR).